--- title: "CMMS for Schools: Classroom Requests by QR Code — FixAhead" description: "CMMS for schools: a teacher scans the classroom's QR code and reports with a photo, no account or go-between. The district sees work and average hours for each location." --- # School maintenance software straight from the classroom A teacher scans the room's QR code and reports with a photo, with no account. The request reaches your queue directly, not by email to the head custodian. [Start free](https://app.fixahead.com/signup) - Free plan, no card. Or [book a demo](https://savvycal.com/fixahead/30-minutes-demo). ![Birch Hollow Room 208's unit ventilator, and Tyler Henning's public report, No heat in Room 208, Assigned.](/_astro/fixahead-education-classroom-request-opening-1134.BhGskcBY.webp) *A teacher's classroom request, with its room and photo* ## Show the work behind your budget The location report lists work-order counts and average hours for each location. Export it for the board's staffing and budget decisions. ![A location activity summary with one row per school, Marlow Ridge High School 3 work orders, Birch Hollow Middle School 2 and Westfield Elementary School 3, with hours worked and cost, and the Maintenance Cost, $468.80, split into labour and parts.](/_astro/fixahead-education-location-report-feature-506.NGwyc9Bg.webp) *A district's location report, with one row per location* ## Schedule AHERA surveillance and summer PMs Set each recurring PM on an asset or a tag, with its procedure and required photos. Central technicians close it on Android, and its signed report joins the school's record. - ### The three-year reinspection Set a separate calendar PM for the accredited inspector's reinspection.![The AHERA six-month surveillance every 6 months with Corey Nash, and a separate three-year reinspection every 36 months with Paula Reyes, whose procedure requires a photograph of each area.](/_astro/fixahead-education-reinspection-pm-area-554.C2231WLy.webp) - ### Summer PMs by tag Group HVAC, plumbing, electrical, or fire-safety assets and assign their schedules in bulk.![High School Water Heater WH-1 and Westfield Water Heater WH-1 tagged plumbing, and Summer water heater service, every 12 months with Corey Nash, assigned for the asset tag plumbing.](/_astro/fixahead-education-pm-tags-area-554.BkdDt_SE.webp) - ### No signal in the mechanical room Assigned work still opens, and the record syncs once the connection's back.![A school air handler in its mechanical room, with Maria Soto's Android work orders over it, no Wi-Fi, 2 Closed, its seasonal HVAC inspection listed; the inspection Closed with its filter, belt and heating checks ticked; and the same work order on the web, Low, Closed.](/_astro/fixahead-education-mobile-offline-ahu-area-554.D8HJYXj_.webp) - ### Duplicate classroom reports Mark repeat reports of the same problem on the issue board.![A public report, Room 208 is freezing, with its menu on Mark as Duplicate, beside the Assigned report No heat in Room 208 for the same room.](/_astro/fixahead-education-issue-duplicate-area-554.CoezQIKg.webp) ## Give every school its own record Place each campus, building, floor, and classroom in the location tree, with its assets and work history attached. When you pay by assets, all the district's technicians get logins. - ### Cost for each location See labor at each technician's hourly rate plus parts, by location and period.![Maintenance Cost $468.80, Labour $313.30 and Parts $155.50, over each school's cost: Marlow Ridge High School $393.70, Birch Hollow Middle School $31.40, Westfield Elementary School $43.70.](/_astro/fixahead-education-school-cost-area-361.B9G8WIV4.webp) - ### Activity by location Compare how many work orders each location had over the chosen period.![The dashboard's Locations filter set to Westfield Elementary School, and its work orders by status: 2 Assigned and 1 Completed.](/_astro/fixahead-education-dashboard-by-school-area-361.D01WNPO3.webp) - ### History that survives staff changes Every job stays on the asset, with its PM compliance and documents.![High School AHU-1 in the Mechanical Room, with its seasonal HVAC inspection Low and Closed, and PM compliance at 100 percent.](/_astro/fixahead-education-asset-history-area-361.jqSfTVjF.webp) ## How a six-school district would run it Say your district has 3,900 students in six schools and a maintenance and operations team of five: a director, an HVAC technician, an electrician, a plumber, and a general maintenance technician. Each school, its buildings, and its classrooms sit in the location tree, and the team works one district queue. - **Reports from your district only.** List your email domain, and only people at it can report. - **Each school's dashboard.** Narrow work order status to one school and see what's open there. - **Critical parts in stock.** Flag the unit ventilator control valve as critical, and see when it runs low. ![Westfield Elementary's Room 3 classroom, with the district's asset tree over it: Marlow Ridge High School, Birch Hollow Middle School and Westfield Elementary School, Westfield holding Room 3, its Boiler Room and its asbestos-containing materials.](/_astro/fixahead-education-setup-scenario-506.BKQJR2AM.webp) ## Free maintenance templates Checklists and forms for your trade's equipment, each ready to download and use. - ### Annual maintenance schedule Recurring maintenance for common building equipment, by frequency and month. [Open the template](/templates/annual-maintenance-schedule/) - ### Asset register The equipment and assets a site holds, with each one's location, category, custodian and tags. [Open the template](/templates/asset-register/) - ### Building maintenance checklist A building maintenance checklist for fire extinguishers, emergency lights, fire doors, electrical rooms, HVAC, plumbing, and housekeeping, grouped by how often each check is due. [Open the template](/templates/building-maintenance-checklist/) - ### Cleaning checklist Routine cleaning of a building's common areas, from each workday to once a year, by area. [Open the template](/templates/cleaning-checklist/) - ### Work order form One work order from request to completion, with time, parts and any charge to the occupant. [Open the template](/templates/work-order-form/)