--- title: "Facility Maintenance Software for Life-Safety Inspections — FixAhead" description: "Facility maintenance software to schedule sprinkler, fire alarm, and elevator inspections, assign each to your technician or a vendor, and keep the signed report for the fire marshal." --- # Facility maintenance software with inspection records ready Schedule each life-safety inspection, assign it in-house or to a vendor, and keep the signed report with photos for the fire marshal. [Start free](https://app.fixahead.com/signup) - Free plan, no card. ![The sprinkler riser's quarterly inspection, Completed, with Rick Dunleavy as technician and his photograph of its gauges and valves.](/_astro/fixahead-facilities-inspection-report-opening-1134.DYLLZxEN.webp) *A fire inspection's signed report, with its photos* ## Give every inspection its own cycle Sprinkler, fire alarm, extinguisher, backflow, elevator, boiler, and generator checks each arrive before they're due, procedure attached. ![Preventive maintenance for the sprinkler riser every 3 months and the fire alarm panel every 12 months; the fire alarm test's frequency set to repeat every 12 months; and its procedure FAL-A: test each initiating device, load-test the standby batteries, and photograph the panel at normal, which requires a photo.](/_astro/fixahead-facilities-inspection-cycles-feature-506.D6g3cNrK.webp) *A recurring fire alarm inspection and its procedure* ## Coordinate in-house and vendor work together Assign each visit with its building, asset, tasks, and due date, whether your own technician or an outside vendor does the work. When you pay by assets, your in-house technicians and vendors all get logins. - ### The vendor's assigned work A vendor's technician sees their assigned work orders on Android, organized by status.![An Android phone with Rick Dunleavy's work orders: the sprinkler riser's quarterly inspection, Completed, in the Basement Mechanical Room.](/_astro/fixahead-facilities-mobile-vendor-area-554.DcUHvzTs.webp) - ### Proof before completion On Android, technicians add notes and at least one photo before marking the work complete.![A sprinkler riser in its mechanical room, with its completion over it: notes on gauges, control valves and the waterflow alarm, and a photograph of the riser, joined to its work order, Low, Completed, with Rick Dunleavy.](/_astro/fixahead-facilities-proof-completion-area-554.B_yxUsub.webp) - ### A report to share Download the work order as a PDF, or share its signed report by a link.![WO-10's Service Report, signed, with Sprinkler Riser A-SR1, a 30 day link and Generate \& Share, beside its Intervention Report for Quillan Business Park.](/_astro/fixahead-facilities-report-share-area-554.BHpUFctm.webp) - ### No signal in the plant room Assigned work still opens on Android, and the record syncs when the connection returns.![Work order PM: Boiler A-B1 - Monthly inspection on a phone, Completed, in the Basement Mechanical Room, its three tasks done and the water pressure check ticked.](/_astro/fixahead-facilities-mobile-work-order-basement-554.C0qwMKQ6.webp) ## Keep each building's requests and records Occupants report by QR code with no account. Place buildings, floors, and rooms in one tree, and every report and job keeps its place. - ### The request's place and photo Each report carries its asset or location, description, and photos into the issues queue.![A lobby elevator, with a public report over it, Elevator doors slow to close, and a photo of the doors, beside the same issue in the Assigned column, marked Public Report, for Passenger Elevator A-EL1 in the Lobby, reported by Victor Osei 5 hours ago.](/_astro/fixahead-facilities-issue-elevator-area-554.Dr-_oSvC.webp) - ### Inspection certificates on the asset Attach a PDF certificate with its expiry date beside the asset's manuals and warranties.![A FixAhead QR label on the lobby elevator, with a document on its record, A-EL1 certificate of operation, expiring 08/22/2027, listed under Documents as a PDF.](/_astro/fixahead-facilities-certificate-area-554.ND3Z5bti.webp) - ### Average hours by location See each location's work-order count and the average hours a work order took there.![Location activity summary, work orders and average hours: Restrooms, Floor 1, 1 and 2.0; Parking Garage, 1 and 3.0; Roof, 2 and 2.5; Electrical Room, 1 and 1.0; Basement Mechanical Room, 2 and 2.0; Generator Yard, 1 and 3.0.](/_astro/fixahead-facilities-reports-resolution-hours-by-location-area-554.KRcWOTq3.webp) - ### The dashboard by location Narrow work order status, downtime, and overdue work to the room or area under review.![The dashboard's Locations filter with Building A ticked, beside Workorders By Status for Building A: Assigned 2, In Progress 0, Completed 2, Closed 0.](/_astro/fixahead-facilities-dashboard-building-area-554.t5ixXvFj.webp) ## Free maintenance templates Checklists and forms for your trade's equipment, each ready to download and use. - ### Annual maintenance schedule Recurring maintenance for common building equipment, by frequency and month. [Open the template](/templates/annual-maintenance-schedule/) - ### Asset register The equipment and assets a site holds, with each one's location, category, custodian and tags. [Open the template](/templates/asset-register/) - ### Building maintenance checklist A building maintenance checklist for fire extinguishers, emergency lights, fire doors, electrical rooms, HVAC, plumbing, and housekeeping, grouped by how often each check is due. [Open the template](/templates/building-maintenance-checklist/) - ### Elevator checklist An owner's checklist for the emergency communication test and the fire-service test, with the records to keep. Local rules govern the rest. [Open the template](/templates/elevator-checklist/) - ### Preventive maintenance checklist A preventive maintenance checklist for rotating equipment, such as motors, pumps, belts, and drives, grouped by how often each check is due. [Open the template](/templates/preventive-maintenance-checklist/) - ### Roof inspection checklist A roof inspection checklist for spring and fall, covering the membrane, flashing, edges, drainage, penetrations, and signs of leaks inside the building. [Open the template](/templates/roof-inspection-checklist/) - ### Work order form One work order from request to completion, with time, parts and any charge to the occupant. [Open the template](/templates/work-order-form/) - ### Workplace safety inspection checklist Walk-through, shift, monthly and annual checks of walking surfaces, exits, fire protection, electrical, machinery and postings. [Open the template](/templates/workplace-safety-inspection-checklist/)