---
title: "Cleaning checklist"
description: "A cleaning checklist for a building's common areas, from each workday to once a year, by area."
---

1. [Templates](/templates/)

# Cleaning checklist

Routine cleaning of a building's common areas, from each workday to once a year, by area.

[Download CSV](/templates/cleaning-checklist/cleaning-checklist.csv)

- Or [start on the free plan](https://app.fixahead.com/signup), no card.

- A signed-in owner or manager uploads this file in FixAhead, and it loads as one procedure per frequency.

## Each workday

| Task | Required | Photo required |
| --- | --- | --- |
| Safety | | |
| Clean up spills immediately | Yes | |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Yes | |
| Wear the PPE named on the product's Safety Data Sheet | Yes | |
| Disinfect where someone has obviously been ill, such as vomit | Yes | |
| Report evidence of pests |  | |
| Entrances and lobbies | | |
| Damp-wipe doors, push plates, doorknobs and card readers (four times a day) | Yes | |
| Damp-wipe drinking fountain faucets and buttons (four times a day) | Yes | |
| Empty and clean trash receptacles, including exterior cans at the entrances | Yes | |
| Lift and vacuum doormats on both sides |  | |
| Clean door glass and side panels |  | |
| Dust and damp-wipe horizontal surfaces and railings |  | |
| Corridors and stairs | | |
| Damp-wipe handrails (twice a day) | Yes | |
| Spot-clean walls to 6 ft |  | |
| Empty trash | Yes | |
| Elevators | | |
| Damp-wipe buttons and panels (four times a day) | Yes | |
| Mop the floor; polish stainless steel; remove marks from doors |  | |
| Offices | | |
| Damp-wipe doorknobs and push plates (four times a day) | Yes | |
| Empty trash and recycling | Yes | |
| Dust horizontal ledges |  | |
| Meeting rooms and classrooms | | |
| Empty trash; vacuum carpet; damp-wipe furniture and ledges |  | |
| Damp-wipe switches, doors and doorknobs (four times a day) | Yes | |
| Break rooms and kitchens | | |
| Damp-wipe sinks, dispensers, appliance handles and tables (four times a day) | Yes | |
| Replenish supplies; empty trash; clean stainless sinks and counters | Yes | |
| Restrooms | | |
| Damp-wipe sinks, stall doors, dispensers, hand dryers and door handles (four times a day) | Yes | |
| Clean all fixtures: bowls, urinals, sinks, mirrors, chrome | Yes | |
| Replenish all supplies | Yes | |
| Empty and clean trash | Yes | |
| Sweep and wash floors | Yes | |
| Damp-wipe partitions; remove graffiti |  | |
| Clean shower stalls, fixtures and floors |  | |

## Weekly

| Task | Required | Photo required |
| --- | --- | --- |
| Safety | | |
| Clean up spills immediately | Yes | |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Yes | |
| Wear the PPE named on the product's Safety Data Sheet | Yes | |
| Disinfect where someone has obviously been ill, such as vomit | Yes | |
| Report evidence of pests |  | |
| Entrances and lobbies | | |
| Dust-mop and damp-mop hard floors; vacuum and spot-clean carpet (three days a week) |  | |
| Corridors and stairs | | |
| Sweep and damp-mop stairs and landings; mop or vacuum corridor floors (three days a week) |  | |
| Offices | | |
| Vacuum carpet; mop hard floors (three days a week) |  | |
| Spot-clean walls and partitions to 6 ft (three days a week) |  | |
| Meeting rooms and classrooms | | |
| Spot-clean walls |  | |

## Monthly

| Task | Required | Photo required |
| --- | --- | --- |
| Safety | | |
| Clean up spills immediately | Yes | |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Yes | |
| Wear the PPE named on the product's Safety Data Sheet | Yes | |
| Disinfect where someone has obviously been ill, such as vomit | Yes | |
| Report evidence of pests |  | |
| Elevators | | |
| Clean ceiling panels |  | |
| Meeting rooms and classrooms | | |
| Clean upholstery |  | |
| Break rooms and kitchens | | |
| Remove gum (five days a month) |  | |
| Restrooms | | |
| Wash walls floor to ceiling (twice a month) |  | |
| Prime floor drains; clean drains and lift lids (five days a month) |  | |
| Periodic floor and building work | | |
| Spray-buff hard floors (twice a month) |  | |

## Quarterly

| Task | Required | Photo required |
| --- | --- | --- |
| Safety | | |
| Clean up spills immediately | Yes | |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Yes | |
| Wear the PPE named on the product's Safety Data Sheet | Yes | |
| Disinfect where someone has obviously been ill, such as vomit | Yes | |
| Report evidence of pests |  | |
| Offices | | |
| Dust blinds |  | |

## Twice a year

| Task | Required | Photo required |
| --- | --- | --- |
| Safety | | |
| Clean up spills immediately | Yes | |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Yes | |
| Wear the PPE named on the product's Safety Data Sheet | Yes | |
| Disinfect where someone has obviously been ill, such as vomit | Yes | |
| Report evidence of pests |  | |
| Offices | | |
| Spray-clean blinds |  | |
| Periodic floor and building work | | |
| Scrub and recoat, burnish, or strip and refinish hard floors |  | |
| Extraction-clean carpets |  | |
| Clean interior glass and exterior perimeter windows |  | |
| Wash walls in entrances, halls and public areas |  | |
| Vacuum and wash air diffuser grilles, or as needed |  | |
| Dust, sweep or vacuum service rooms (boiler, electrical, mechanical, communications) |  | |

## Annually

| Task | Required | Photo required |
| --- | --- | --- |
| Safety | | |
| Clean up spills immediately | Yes | |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Yes | |
| Wear the PPE named on the product's Safety Data Sheet | Yes | |
| Disinfect where someone has obviously been ill, such as vomit | Yes | |
| Report evidence of pests |  | |
| Offices | | |
| Wash office walls |  | |

Frequencies are the APPA Level 2 minimums, so reduce them for low-traffic areas and raise them for high-traffic or weekend use. A maker's manual for a floor, fixture, or product governs its method or timing, and a stricter local health rule governs too.