Building maintenance checklist
A building maintenance checklist for fire extinguishers, emergency lights, fire doors, electrical rooms, HVAC, plumbing, and housekeeping, grouped by how often each check is due.
- Or start on the free plan, no card.
- A signed-in owner or manager uploads this file in FixAhead, and it loads as one procedure per frequency.
Each visit
| Task | Required | Photo required |
|---|---|---|
| Life safety | ||
| Check that exit routes are free and unobstructed. Photograph any obstruction. | Yes | |
| Check that exit signs are lit and visible. | Yes | |
| Check that fire doors close and latch, and that none is blocked or wedged open. Photograph any door wedged or damaged. | Yes | |
| Electrical rooms | ||
| Keep the working space in front of electrical panels clear of storage. Photograph any blocked space. | Yes | |
| HVAC | ||
| Check that outdoor-air intakes are free of pollutant sources, such as dumpsters, loading docks, and vents. | Yes | |
| Check that drain pans slope to the drain and are clean and free of mould. Photograph any mould. | Yes | |
| Check that supply and return vents are open and unblocked. | ||
| Check that mechanical rooms are free of trash, leaks, and spills. | Yes | |
| Plumbing and moisture | ||
| Check ceilings, walls, and floors for leaks and discoloration, and check wet areas. Photograph any stain, to track whether it grows. | Yes | |
| Check windows and cold pipes for condensation, and check for mouldy odours. | ||
| Combustion appliances | ||
| Check for combustion odours. Check that flues are free of corrosion and soot and that exhaust parts are connected. | Yes | |
| Housekeeping | ||
| Check that entrance mats are in place and that return grilles and supply vents are clean. | ||
| Check that chemicals are kept in sealed, labelled containers. | Yes | |
Weekly
| Task | Required | Photo required |
|---|---|---|
| Plumbing and moisture | ||
| Pour water into floor drains, run sinks, and flush toilets that are not used often. | ||
Monthly
| Task | Required | Photo required |
|---|---|---|
| Life safety | ||
| Visually inspect each portable fire extinguisher, and check that it is mounted, identified, and readily accessible. | Yes | |
| Press the test button on each manual emergency light, and check that it lights. | Yes | |
| Check self-testing emergency lights for damage and fault indicators. | Yes | |
| HVAC | ||
| Check filter condition and replace filters when due. When a filter is changed, check that it fits without bypass and faces the right airflow direction. | Yes | |
| Cycle the dampers fully open and fully closed. | ||
Annual
| Task | Required | Photo required |
|---|---|---|
| Life safety | ||
| Check that each extinguisher's annual maintenance is in date. | Yes | |
| Run a full-duration emergency lighting test, and check that the lights stay on for the whole run. | Yes | |
| Have fire door assemblies inspected and tested by a qualified person, and check that their labels are legible. | Yes | |
| HVAC | ||
| Inspect coils, comb the fins, and clean them if dirty. | ||
Local fire and building rules govern wherever they set more than this list. It leaves out sprinkler systems and the roof.