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Move from Excel to CMMS software for free

Fill the asset template from your spreadsheet, or send us the file and our support team loads it for you.

Start free

When a spreadsheet still fits

A spreadsheet holds a short PM list one person keeps. With a second technician, a second location, or a preventive schedule, FixAhead makes each PM's work order and records who did each job.

Each job in a spreadsheet and in FixAhead

FixAheadSpreadsheets
PM work ordersMade before they're dueYou make each one
Work order statusTracked through each statusA cell you update
Reliability figuresMTBF and MTTRYour own formulas
Reporting an issueQR code, no accountWhoever has the file
Parts and inventoryStock and reorder alertsA list you keep
Multiple locationsLocation tree, any depthYour own columns
PhoneAndroid app, with or without signalA shared file
Push notificationsOn each assignmentNone
Technician assignmentMatched by skillYou choose each one
User rolesFour, each with its own permissionsWhoever has the file
Import and exportCSV and Excel, each row checkedCSV and Excel

Preventive maintenance makes its own work orders

Set each PM by calendar or hour meter, and its work order arrives before it's due, with its checklist.

See preventive maintenance
The washer's 500-hour service and the Lobby AC's quarterly service with trigger, frequency, and technician, over the washer's PM job, Completed, and the Hour Meter Trigger set to every 500 hours.

Every request in one queue

Whoever scans a QR code reports with a photo and no account. You turn each report into a work order from its card's menu.

See issue tracking
The issues board's Reported column with Hot water temperature's menu open on Create Work Order.

See who did each job, and when

Each work order records who created it, who was assigned, and each status change, with its date and time.

See work orders
A work order's head and technicians over its timeline: created by Johnathan, Neil assigned, In-Progress, then Completed, each with its date and time.

Technicians log work at the job

They open assigned work orders on Android, follow the checklist, and add photos, and the work syncs once the connection's back.

See the Android app
An Android phone with a Completed work order's Tasks tab, 2 of 2, the exit routes and exit signs checks ticked.

See which assets fail, and what they cost

The 11 report types show MTBF, MTTR, PM compliance, cost, and each technician's workload.

See the reports
4 total breakdowns and a 60.3 hour average repair time, over the MTBF and MTTR table: Laundry Washer WM-01 105.2 and 60.4 hours, Walk-in Freezer FZ-02 105.2 and 60.3, Laundry Dryer TD-01 165.6 and 0.0, over the Repair washer drain valve leak card.

Know when spare parts run low

Each part gets a Low Stock alert at its minimum, and each work order shows the parts it used.

See inventory
Exit sign LED lamp, Low Stock, 3 pieces against a threshold of 4; Reception LED downlight, In Stock; and the Repair washer drain valve leak job.

Move your assets from your spreadsheet

Upload a CSV or Excel file up to 10 MB, and you see each row's errors before anything loads.

Asset import check: 9 rows ready, row 10 skipped because its category is missing, above a preview of the valid rows.
Bulk import, with a flagged row

Questions about moving off Excel

How steep is the learning curve compared to spreadsheets?

The interface is designed for maintenance professionals, not IT specialists. Work orders, assets, and PM schedules follow intuitive workflows, with no formulas or macros required.

Is it worth it for a small team?

Start free with 2 users or 50 assets, with unlimited work orders and no time limit.

Can I still export to Excel?

Yes. Export every list to Excel, and each report to Excel, CSV, or PDF.

How does it compare with Google Sheets or Airtable?

They're general tools. FixAhead comes with PM schedules, work orders, reliability reports, and QR reporting, with nothing to build.

Compare another kind of tool